netDocShare Sync App

netDocShare Sync is designed to enable seamless synchronization of content across NetDocuments and the Microsoft 365 ecosystem. It supports synchronization at every level - entire cabinets, individual workspaces, folders and subfolders, and even specific files—giving firms complete control over how and where their content is synchronized.

netDocShare Sync Mockup

Purpose of netDocShare Sync

The primary purpose of netDocShare Sync is to synchronize content between NetDocuments and Microsoft 365 services, including SharePoint, Microsoft Teams, OneDrive, and Network File Shares.

Organizations can configure one-way or bidirectional synchronization to ensure content remains accessible while maintaining governance and compliance.

Why Firms Are Choosing netDocShare Sync

Built for modern legal operations, netDocShare Sync goes beyond basic integration—delivering bi-directional, metadata-aware, and permissions-preserving (including Ethical Walls) synchronization across NetDocuments, SharePoint, Teams, OneDrive, and Network Shares.

01

Bi-directional or One-Way Sync

Full metadata and permission retention ensures your documents stay consistent across all platforms with complete fidelity.

02

Native Teams Channel Support

Seamlessly integrate with standard, private, and shared Teams channels for complete collaboration coverage.

03

Auto-Move with Links Preserved

Automatically migrate content from Teams/OneDrive to NetDocuments while maintaining all original links intact.

04

Linked Document Mode

Maintain a single source of truth in NetDocuments with intelligent linking that eliminates version confusion.

05

Move/Copy with DocID Retention

Preserve document identifiers and complete audit trails during all move and copy operations for compliance.

netDocShare Sync allows firms to synchronize a single file or an entire hierarchy of folders and subfolders within a cabinet or workspace. This granular approach ensures that only relevant content is synchronized, minimizing clutter while preserving folder structures, metadata, and document versions.

The key value proposition of netDocShare Sync lies in its ability to bridge NetDocuments with Microsoft 365. Content can flow seamlessly between systems, allowing users to collaborate in their preferred platforms while NetDocuments continues to function as the secure system of record.

Key Capabilities of netDocShare Sync

Core Synchronization Capabilities

One-Way and Bidirectional Synchronization

Firms can configure netDocShare Sync for one-way or bidirectional synchronization. This flexibility ensures that content changes made in SharePoint, Teams, or OneDrive can automatically synchronize back to NetDocuments, or vice versa, depending on governance and operational needs.

NetDocuments as the System of Record

While Teams and SharePoint are optimized for collaboration, NetDocuments remains the firm's secure compliance and governance repository. netDocShare Sync ensures that content edited in collaborative platforms is synchronized back to NetDocuments for archiving, retention, and record-keeping.

Security, Governance & Access Control

netDocShare Sync ensures that document access is governed by NetDocuments and Microsoft 365 security policies. Permissions, access restrictions, and compliance controls are maintained throughout the synchronization process.

Modern Collaboration with Microsoft 365

Collaboration Starts in Teams and SharePoint

Modern collaboration often begins in Microsoft Teams and SharePoint, especially for external collaboration. netDocShare Sync, combined with the netDocShare Teams app, brings NetDocuments content directly into Teams, eliminating the need for users to switch between platforms.

Eliminating the "Toggle Tax"

By surfacing NetDocuments content inside Teams, netDocShare Sync eliminates productivity loss caused by switching between applications. Users can view live NetDocuments content or initiate a Quick Sync to bring specific files into Teams for co-authoring using native Microsoft 365 tools.

Automated Sync During Teams Provisioning

Administrators can preconfigure synchronization jobs when provisioning Teams. This ensures content from a NetDocuments workspace is automatically synchronized to the corresponding Team.

Internal Content Mobility & Reorganization

NetDocuments to NetDocuments Content Movement

netDocShare Sync enables content movement within NetDocuments. Firms can move or copy content between repositories, cabinets, or workspaces.

netDocShare Sync Mockup

Modernization & Migration

Network Share Migration

netDocShare Sync supports migration from traditional network file shares into SharePoint and Microsoft Teams.

Migrating Inactive Matters to SharePoint or Teams

Firms can permanently move inactive matter content including files, folders, and metadata from NetDocuments to SharePoint or Teams.

Optimizing NetDocuments Premium Storage

Older or inactive matter workspaces can be fully migrated to reduce premium NetDocuments storage consumption.

Backup with SharePoint & Continuous Access

netDocShare Sync can back up NetDocuments content to SharePoint, ensuring continued access during temporary NetDocuments unavailability.

Flexible User Workstyles & Productivity

Enabling User Behavior Flexibility

Users can work in platforms they prefer while netDocShare Sync maintains synchronization and compliance.

Personal Workspace Synchronization with OneDrive

Synchronization between NetDocuments personal workspaces and OneDrive for cross-device access.

Offline Access & Portability for Attorneys

Work offline or while traveling with automatic re-sync when connectivity is restored.

Corporate & Cross-Functional Collaboration

Corporate Legal Collaboration

Enables collaboration with internal stakeholders without NetDocuments licenses.

Eliminating Email-Based Collaboration Risks

Prevents version sprawl and security risks from email attachments.

External & Client Collaboration

External Client Collaboration Using SharePoint Extranets

Secure client portals synchronized with NetDocuments.

External Collaboration Using Microsoft Teams Shared Channels

Secure collaboration using Teams shared channels.

Bidirectional Sync for Client Editing & Version Control

Client edits synchronize back to NetDocuments with versioning and audit trails.

By synchronizing content across NetDocuments, Microsoft 365, and Network Shares, netDocShare Sync empowers firms to collaborate securely, optimize storage, modernize infrastructure, and maintain compliance, without changing how users work.